We are a rapidly growing quantitative trading firm with offices in Zug and Zurich, Switzerland. We are seeking a highly organized and proactive Executive Assistant (f/m, 100%) to support the management team in the establishment and operation of a new fintech venture. In this role, you will work closely with senior management, providing comprehensive administrative support to ensure the smooth running of daily operations. You will be responsible for a variety of tasks, including office management, coordinating communications, handling travel arrangements, managing appointments, and ensuring a professional, welcoming environment for both internal and external stakeholders. We are looking for a dynamic, detail-oriented individual with exceptional communication skills and a positive, solution-driven approach. The ideal candidate will be a skilled multi-tasker, comfortable interacting with executives, clients, and visitors, and able to maintain a high level of professionalism in all interactions. A strong interest in finance and trading, coupled with an entrepreneurial mindset, is essential. Start: Immediately Applicant should be able to work in Zurich, Switzerland and hold a valid B/C permit or equivalent. Your responsibilities: * Manage complex schedules, meetings, and appointments for senior executives * Coordinate and prioritize internal and external communications * Handle travel arrangements, expense reports, and other administrative duties * Prepare and review presentations, reports, and documents * Liaise with clients and partners with professionalism and discretion * Assist in organizing company events, conferences, and other key initiatives * Ensure seamless flow of information within the company and across departments. Requirements: * Proven experience as an Executive Assistant or in a similar role, preferably in the financial/trading sector * Exceptional organizational skills with an eye for detail * Strong communication skills (both written and verbal) in English * Ability to work under pressure, manage competing priorities, and meet tight deadlines * Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) * Discretion and confidentiality in handling sensitive information * A proactive, flexible attitude and the ability to think ahead Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative Industries: IT Services and IT Consulting #J-18808-Ljbffr